Artists - Tools and Functions
Introducing Artist Tracking and Other Features
Your Wine and Design events are more than just customers and art. They are led by talented and fun people who add great value to your events. We thought, why not track these artists and give yourselves a mechanism for both understanding how your artists are performing and deliver basic tools for making their jobs easier. This article will overview the inclusion of artists in the new system and how artists themselves can benefit from the system.
Why Track Artists?
As you have likely seen by now, the system requires you to associate an artist with each event. The Event Calendar and associated reports display the artist information prominently. Importantly, the artist entry fields are always a drop-down selection. Why do we do this? Basically, we need to create a fixed data-set so that we can offer you a bunch of interesting reports that use the artist as a key variable. We can then run reports showing you how popular certain artists are, what the feedback on their events looks like, or many other interesting business intelligence queries.
Sound good? Let's explore how we setup an artist.
The Artists Page
Like with Event Management and Art Management, all things Artist related are available from a single page, conveniently called 'Artists'. It is available on the main navigation bar on the left side of the system. Here's what it looks like:
You will notice a basic table view of your artists is presented. The artist's name, number of events led, and date of the most recent event is provided by default. Obviously there is much more to an artist than this information. We provide this detailed view by simply clicking an artist's name. The Artist Data table, barely visible at the bottom of the screenshot above, automatically populates with his/her detailed information when you click.
The artist detail view shown above is not the entire story. The limits of screenshots has obscured the basic artist information available above the Recent Events table and the Artist Trends chart found below the table. You will see as you demo this screen that both are present. Importantly, the basic artist information is only shown if it has been entered. We also provide a free form description box (more on adding artists in a second) where you can add any information that you wish to see as needed.
The Recent Events Table
The system gives you a detailed view of the events that an artist has led. Because we are tracking artists now, you can use this data to inform your business activities in a variety of ways. More on this as the system matures.
Like the Recent Event table, this is a view of the artists' performance that communicates performance. In this case, we are showing you the number of events that the artist has led by month. Again, as the system matures, we will use this space on the screen to give you a valuable view of your artist's performance. Have ideas on what you would like to see here, let us know.
Adding an artist is very similar to adding an event, but with fewer input requirements. Simply click the Add Artist button, found on the top-right corner of the Artists Overview Table. An input form will pop-up. Enter the information and click 'Save Changes.' Wah-lah! The artist is added to the database and available to be assigned to events.
Attaching Artist Agreements
Notice that File Upload feature? That was added to allow you to associate your Artist Agreements with your individual artists. By attaching those agreements to the Artist, you have a convenient, centralized place to get those documents when you need them. Click the Add Files button to get started.
The Wine and Design logo is a clickable area. Clicking it reveals an image upload screen that allows you to upload your artist's picture or other unique picture to identify your artist. Its purely optional but can be a nice way to complete your artist profile.
To edit an artist's data, you need to first select that artist's detailed view. In the resulting Artist Data table, you will see two buttons on the top-right corner, Edit Artist and Delete Artist. The edit button brings up the screen with the currently selected artist's details. You can edit everything directly. Remember to save your changes using the Save Changes button.
The delete button does not exactly delete the artist. Why not? Well if we deleted the artist from the database, events that s/he led in the past would no longer have valid artist data. Instead, deleting an artist deactivates that artist from being assignable to events.
Before deleting an artist, the system will ask you to confirm your intention via a pop-up warning.
More to Come
As currently built, the artist functionality is really a nice way to get more data into the system. The challenge moving forward will be to build some reports and features that take advantage of this capability. We will have more to come on this front as we learn how you are using the system and what things you would like to have access to or knowledge about. Stay tuned!